Recrediting and Remissions

• WITHDRAWAL OF UNIT/S AFTER CENSUS DATE

If you withdraw from a unit/or units after the census date due to extenuating circumstances beyond your control eg a serious illness or have not completed the requirements for a unit, you may apply to the University to have your up-front fees credited to your account or your HECS-HELP SLE for the unit(s) re-credited or your HECS-HELP debt removed or your FEE-HELP balance re-credited in special circumstances (whichever is applicable). If you are a HECS-HELP student and you paid your student contribution amount up-front, you can also apply to have the amount refunded.

A student who receives a fail grade is considered to not have successfully completed the unit and may, therefore, apply for a re-credit or a remission. Special circumstances will apply and independent supporting documentation should be included with all applications. Decisions made are at the discretion of the University.

Applying for Re-crediting/Remission

Students have within 12 months after the withdrawal date to apply for a re-credit, remission or refund. The re-crediting and remission process has two parts:

  • the initial consideration of applications
  • review of applications

Application in the first instance must be in writing (Withdrawal form), stating the unit(s), semester, course and providing detailed information regarding the extenuating circumstances. Independent documentary evidence eg a letter from your doctor or counsellor, must be supplied to confirm the extenuating circumstances for the application to be processed.

The University must be satisfied that the extenuating circumstances were:

  • beyond your control,
  • unusual, uncommon or abnormal,
  • did not make their full impact on you until on or after the census date and
  • were such that they made it impracticable for you to complete your unit(s) of study requirements.

Application will be acknowledged by letter and a reference number allocated.

All applications will be judged on merit.

Successful Application

If the application is successful, a letter will be sent to the student, advising the outcome.

Unsuccessful Application

If the applicant is unsuccessful, a letter is sent to the student providing a statement of reason for the decision.

 If You are not satisfied with the Decision

HECS-HELP and FEE-HELP students have a time line of 28 days to apply for a review of the decision, stating the reasons why you are applying for a review.

Review Process

The review process is conducted the same way as detailed above. The reviewer will be a person who is different to, and who occupies a position that is senior to, that occupied by the original decision maker. Any new documentation as well as the previous documentation supplied will be considered.

A letter will be sent to the student notifying receipt of the application.

If after 45 days of lodging an application for a review you have not been contacted by the University the reviewer is taken to have confirmed the original decision.

Unsuccessful Review of Application

If you are still not satisfied with the reconsidered decision, you have the right to apply to the Administrative Appeals Tribunal (AAT) for a further review of the decision. There is a cost involved with each application. The AAT will advise you of its procedures. You can also access this information on the AAT website: www.aat.gov.au.

The Administrative Appeals Tribunal (AAT) contact details for Western Australia: Deputy Registrar, Administrative Appeals Tribunal, 1 William Street, Perth WA 6000 Telephone: 9327 7200.