Final examinations are administered through the Registrar’s Office. The Senior Administrative Officer in Student Administration deals with the administration of the end of unit examinations as well as the collection and recording of all The University of Notre Dame’s student’s course status and unit results.
The University recognizes the value of examinations and has devised the following Examination Policy to ensure that formal examinations are conducted appropriately and in accordance with University Regulations.
What should you bring to the exam venue
- Student ID
- Writing materials (pens, pencils, ruler) in a transparent holder.
- Bottles of water, tissues and cough lozenges may be allowed on the exam desk at the discretion of the Chief Invigilator and the lecturer responsible for that examination or their delegate.
- Other materials may be authorized and you will have been informed of these by your lecturer.
Materials not normally permitted
- Writing or other paper
- Dictionaries, textbooks, notes or other reference material
- Electronic device including: diaries, organizers, laptop or palmtop computers
- Mobile phones or other communication devices
International students are not authorized to use translation dictionaries unless ALL members of the class have been authorized to use dictionaries. Electronic translation dictionaries are not allowed under any circumstances.
It is also the student's responsibility to check if their end of unit exam is to be held at another time other than during the main exam period.
Students must be available to sit their examinations during the full examination period. Deferred exams will not normally be granted if a student has organized another activity during the examination period.
Students shall not be required to take more than two examinations per day.
Duration of Examinations
All examinations administered by the Registrar will be of a standard duration of either two hours and ten minutes or three hours and ten minutes. In examinations administered by the Registrar, there is no time specifically allocated to "reading time".
Exam Timetable and Venue
Students are strongly advised to check their Personalised Exam Timetable carefully taking special note of the start time and venue as concessions or deferred exams will not be granted if a student has misread the timetable.
Please continue to check the timetable up to and including the day of your exam. Any queries regarding the Exam Timetable should be directed to the School responsible for that unit.
During the Examination
- Students must obey the Exam Invigilator's instructions throughout the examination.
- Students will be allowed into the venue five minutes prior to the commencement of the examination.
- All bags, textbooks, notes, etc., must be placed under your chair.
- Mobile phones or any other communication devices must be turned off and placed in the student's bag prior to the commencement of the examination.
- All hats and caps are to be removed and placed in bags or under your chair.
- All students must provide their Student ID card and place it on the desk in front of them. (Please refer below for procedure if no Student ID card is provided).
- Students may not start their exam until advised by the Exam Invigilator. If a student thinks there is an error or omission in the examination paper, they can bring this to the attention of the Exam Invigilator, who will consult with the Lecturer for clarification.
- Students requiring material should raise a hand until attended.
- During the examination, students are not allowed to communicate amongst themselves, or in any improper way attempt to obtain assistance.
- Students will be allowed up to 20 minutes from the official commencement time of the examination to enter the examination room. Students arriving after this period must report to Reception.
- Students may not leave the venue within the first 20 minutes of the official commencement time of the examination or in the last twenty minutes of an examination.
- A student has deemed to have commenced the examination if they remain in the venue 10 minutes or more after commencement of the exam.
- Students, who have left the examination venue, will not be allowed to return unless they have been under approved supervision for the period of their absence. (e.g. to go to the bathroom)
- If during an examination the student is found in possession of unauthorised material they could face disciplinary action. 'In possession' means on, or next to the student's desk or chair, in or on their clothing, on their body (or in their wallet or purse).
- Students must hand in their examination script with their Student Identification Number clearly written on it, even if they have may not have completed any of the paper.
- Students may not leave the examination venue until advised by the Exam Invigilator.
- All students must have a current UNDA student identification card displayed for the duration of the examination. Candidates who do not have a UNDA student identification card will be asked to produce photo identification (Driver's Licence, Passport) and are/or be asked to complete a Statutory Declaration. The candidate's examination answer booklet will be stamped with a No Student ID Stamp, identifying that the student was not in possession of their Student ID card during their examination.
- Student ID Cards can be initially obtained through Student Administration.
The University will endeavour to accommodate the needs of students with medical conditions and disabilities by the provision of equity examinations. Students who may require assistance should seek advice by phoning the Disability Support Office on (02) 82044283 or email to email@example.com to make an appointment.
You will receive further information through your Notre Dame Student email account regarding deadlines for assistance closer to the examination period.
For information regarding deadlines for assistant please see Deadline for Requesting Equity Assistance
Only the Board of Examiners may grant a supplementary examination in respect of a unit. General Regulations: 6.6 Supplementary Examination.
The grade notation of "SP" will be shown against a unit if you have been granted a supplementary examination for that unit.
A student may apply for a deferred examination on medical or compassionate grounds if the student believes that illness, disability through accident or other exceptional circumstances beyond their control are likely to prevent or have prevented their attendance at the scheduled final examination.
A student will not normally be granted a deferred examination on the grounds that they mistook the time, date or place of an examination, or that they have made arrangements to be elsewhere at that time; for example, have booked plane tickets.
Guidelines for Deferred and Supplementary Examinations
Applications for deferred examinations must be submitted on an Application For Deferred Examination form. The form must be submitted no later than 3 business days after the examination of the relevant unit and must be supported by appropriate documentary evidence, which in the case of illness must include a medical certificate from a doctor or other health professional.
All practical examinations are subject to the same rules and procedures as theory examinations. Students should contact their respective Schools for their appointment time. Any student unable to attend a practical examination at the scheduled time will be required to apply for a deferred assessment. (see Deferred Examinations above for the correct procedure for applying.) Students missing their scheduled time without there being valid extenuating circumstances will be issued with a Fail grade.
The Dean may grant special consideration in respect of a final examination, where a student satisfies the Dean that his or her personal circumstances warrant such consideration. Request for special consideration in respect of an examination may be lodged with the relevant Dean prior to the examination or no later than five calendar days after the examination.
Applications for special consideration must be submitted on the Special Consideration Application Form